Executive Assistant to Chief Executive Officer

Location:Flexible (Remote, must have strong overlap with EST hours)

Compensation:Competitive salary + bonus + benefits

About RealHires:

RealHires is on a mission to make global talent truly accessible. We’re not just filling roles — we’re creating impact. Our goal is to become the most trusted global staffing partner for U.S. businesses, and every hire here is designed to multiply growth.

We are hiring aworld-class Executive Assistant / Operatorto partner directly with our Founder & CEO,Aaron Klein— a visionary entrepreneur building multiple technology and staffing platforms. Aaron moves fast, thinks faster, and generates more ideas in a day than most teams do in a month.

If Aaron is the ignition, you’ll be the engine — the stabilizer, finisher, and amplifier who turns sparks into systems and ensures momentum never stalls.

The Role

This is not a traditional assistant position. You’ll function as an extension of the CEO’s mind — anticipating, prioritizing, and creating order so he can stay focused on what only he can do: vision, sales, client relationships, and growth strategy.

You will clear the runway by:

• Turning raw ideas into finished guides, posts, and client tools
• Translating chaos into systems and SOPs
• Building rails (trackers, briefs, workflows) for predictable execution
• Protecting the CEO’s time, energy, and clarity

If you thrive in fast-moving environments, love bringing order to visionary chaos, and take pride in finishing what others start, you’ll thrive here.

Responsibilities

Protect Time & Clarity

• Deliver daily/weekly briefs (top priorities, pipeline, client issues)
• End each day with a “Done List” to make progress visible
• Keep inbox, calendar, and CRM tight — nothing slips, nothing lingers

Content & Authority Support

• Capture sparks from voice notes and turn them into LinkedIn drafts, guides, or frameworks
• Manage a content library — organize, tag, and maintain flow
• Support authority-building projects (testimonials, case studies, newsletters)

Client Experience & Retention

• Systematize onboarding (welcome packs, kickoff emails, “what’s next” docs)
• Coordinate testimonials, gifting, and client touchpoints
• Prep concise call briefs and log insights into CRM

Project Finishing

• Keep websites, branding, and product milestones on track
• Manage vendors, track progress, and escalate decisions with clarity
• Close loops others leave open

Strategic Insights

• Research tools, partners, and opportunities
• Deliver 1-page briefs with clear options and recommendations

Results You Own

• CEO starts and ends each day with clarity, not fog
• Content machine runs — ideas captured, organized, published
• Client experience feels seamless — onboarding, follow-ups, touchpoints
• Projects move todone— websites, guides, systems completed
• CEO spends 70–80% of the week in vision, sales, content, and relationships

Requirements

• 5–10 years as EA, Chief of Staff, or Ops role supporting a founder/CEO
• Proven record of turning chaos into clarity for high-energy leaders
• Evidence of building systems (CRM processes, SOPs, onboarding flows, content libraries)
• Elite communicator — crisp writing, clear speaking, able to draft in another’s voice
• Client-facing polish — confident representing leadership to clients, partners, vendors
• High follow-through — you finish what you start without nudges
• Assertive yet diplomatic — able to push back and realign priorities

Who This Role is NOT For

• Those needing constant direction, hand-holding, or detailed task lists
• High “Quick Start” types who start but rarely finish
• People rattled by shifting priorities or tight timelines
• Those who guard evenings/weekends as non-negotiable — this role flexes when the CEO does
• Anyone who views themselves as a “secretary” vs. a strategic operator
• People who avoid feedback or take redirection personally
• Those content with “done” instead of “done right”

The Right Person

You are:

• A service-driven achiever who finds satisfaction in enabling success
• A low-ego operator who thrives behind the curtain
• A structured finisher who builds rails for others to run on
• A calm anchor who says,“Let’s finish this first”when new ideas appear
• A trusted gatekeeper for inbox, calendar, and reputation

Summary

This is ahigh-intensity partnership, not a back-office role. If you are structured, proactive, confident, and thrive on finishing what others start, you’ll unlock the CEO’s potential and help RealHires scale into the global authority on talent.

If that excites you — apply now.